Category Archives: Uncategorized

Keeping your eye on the ball

I think conflict is a reality for all project managers, and so often they are faced dealing with the impact or consequence for the decision they make during conflict situations. There are plenty of rules related to dealing with conflict but just because I am a woman, one specifically stands out, and that I need to check myself against is to NOT become emotionally involved.  Objectiveness is one of the big advantages of being a professional and priding yourself in doing the right thing. As soon as we lose objectivity we lose the ability to remove ourselves from the conflict and looking into the real issues. And when we are emotionally involved, we are definitely not objective.

sport_balls-svgI am amazed that conflict so often become personal points of race, gender, the have and don’t haves whilst the real issues are left unchecked and untreated. We debate with so much vigour our rights and justify our actions and we assume people will see the passion we have for the cause, but in reality most people on the outside look into the inner circle of conflict and see stupidity, selfishness and pride.  We miss the point and fight each other, whist we could be working together to address the problem. The win-lose or lose-lose scenario.

Take a team related sport for example. If we act selfishly we reduce the team’s potential by pegging it at an individual’s capability level. When we lose sight of the ball and try to take out our opponents, we get penalised and send to the sin bin and the entire team loses.  Why is it that we understand this so perfectly in a sports environment, but forget this in nearly every other area of our lives? How long will we ignore the real issue in hand and attack those we think oppose us by reverting to a destructive as opposed to upliftment attitude.  Sure we all in conflict and we do not always like the way we are treated, or the way we are being paid, or the way we need to work or…or…or.

Dealing with conflict requires a servant attitude. One where you remove the emotions from the situation, deal with the real issue and try to uplift others in the process.

True to your Word

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Disappointed with people? Yes sure I think all of us have experienced some sort of disappointment with others specifically when they break promises that we have been counting on. Broken promises leads to questions around character and ultimately a lack of trust. So we end up labelling people whether it is a conscious or unconscious act and that label is difficult to remove ones stapled to the forehead of an unsuspecting recipient. It influences our lives and our relationships directly and sometimes in unexpected ways.

Take the following scenario: You are sitting in a Steering Committee meeting and the Executive sponsor is requesting a specific report from you. Confidently you state that the team would have it done by Monday. Monday comes and goes and no report. Your first reaction, that I will call denial might be that the Executive Sponsor would have forgotten about it, so he would not have noticed that we are late. The second reaction I call the looking for a loop hole, so Monday is still 24h00 right? Thirdly, blame shifting as an option where we call our team to trial.  Alternatively we can stand in the gap and state that we have underestimated the amount of work and it is going to take longer than anticipated. Whatever your decision or approach does not take away the fact that you made a promise that you did not keep. If you have a Sponsor that believes in giving people the benefit of the doubt, you might not get the label immediately, but by the second and third time, none of what you say would ever be taken seriously.

Agreed, we get into situations where we have to make a judgement call and we need to make a calculated promise that has a certain level of risk associated with it. However I have seen too many project managers who takes making promises lightly without consideration to their own, their teams and their organisations reputation. So next time before you make a commitment, be sure to consider your words and the risk associated and rather voice a disclaimer than be the recipient of a label.

The Office Move

My Office space

My Office space

For those of you that attended some of our Microsoft Project courses, would be reminded of an example we use, called the “Office Move”. This exercise allows you to create a schedule for a project to move offices and entailed having a proper work breakdown structure implemented with dates and resource assignment the toot. Well in May we decided to move office and as we specialise in Project Management, attached the project in a structured and purposeful way. We had to think of moving our telephone lines, cancel the short term insurance for the PABX and make sure we can fit into the new space with all of our furniture. Decisions were to be made as to what had to go and how to move, who would be getting some office hand me downs and who would be involved in the actual move. Simple right?

In the middle of it all however, was this one item, a cupboard that was the origin for plenty a debate. From the start it did not conceptually fit, but some on the team felt that, seeing we were moving into a smaller space, could do with the extra packing space. We did not reach a decision and left this so called elephant in the room. We had those that supported the cupboard to be moved, and those opposing the idea.

So after plenty of planning the big move day, the 1st of May 2015 finally arrived. As we did not have much to do, the family had to step in. So early the morning they were literally pulled from the bed to be on their post. The fact that I got them to do this was short of a miracle as the last time we moved offices they vowed never to help again. We had all the boxes packed and it was literally just a matter of dissembling and loading the furniture, move it and assembling it at our new offices. All but for that one cupboard…

The trailer arrived to pick up the last batch of furniture at our old office and there we were once again confronted by this one thing we could not reach a consensus on. After another debate, and being pushed by fatigue a decision was made to leave this cupboard behind and make a call later. Needless to say that the monument of indecisiveness is still at the old office.

In everything there is always a lesson to be learned, and so in this long story lies the realisation that indecisiveness can be quite costly. Sometimes you need to just make the call and live with it. So for those that have been to our offices in the past, find attached a few pictures of our new place. Pop in for some coffee. We would love to welcome you.