Tag Archives: project management

Uncomplicated Leadership

As project managers we are called not only to manage the scope, costs, quality and various other knowledge areas prescribed by so many PM methodologies, but also called to lead. Leadership can be one of those concepts that we work hard at achieving but sometimes totally miss the mark on. Understanding leadership related to really understanding not only the dictionary version of the word leadership, but also what it aims to achieve. According to John Maxwell, leadership is influence, nothing more and nothing less. It relates to creating and facilitating movement from where we are to where we need to be. This is not achieved through a position being held, or through instilling fear in those that need to move, but by creating a compelling desire to move. And if the leader has that desire, the rest of his team can have it to.

The theme song of the movie Madagascar is so contagious. I caught myself singing and tapping to “I like to move it move it, I like to move it” phrase every time it plays. The energy and passion created around the song will get everybody going.  King Julian managed to get everybody shaking and dancing to his tune even the new comers.

king-julian-588x290

This is a simple illustration, but I do believe that leadership is not so complicated. It requires a solid character entrenched with integrity. It requires enough passion and energy and good articulation of the vision to influence the team towards developing the desire to move in the same direction.

Influence however is not the same as manipulation. When we manipulate people, we often to so to achieve our personal goals at ALL costs and leave those we have manipulated feeling cheated and done in. When we influence however we work together to achieve a common ALLIGNED goal that we all feel good about when we have achieved success. Influence would never happen at the intentional detriment of others. The key lies in your intention or motive behind your persuasion of others.  

So as a project manager I need to understand the vision of my project, have the ability to share and sell it to the project team and put lots of passion and energy behind it so that they can follow suite. Simple right?

The Office Move

My Office space

My Office space

For those of you that attended some of our Microsoft Project courses, would be reminded of an example we use, called the “Office Move”. This exercise allows you to create a schedule for a project to move offices and entailed having a proper work breakdown structure implemented with dates and resource assignment the toot. Well in May we decided to move office and as we specialise in Project Management, attached the project in a structured and purposeful way. We had to think of moving our telephone lines, cancel the short term insurance for the PABX and make sure we can fit into the new space with all of our furniture. Decisions were to be made as to what had to go and how to move, who would be getting some office hand me downs and who would be involved in the actual move. Simple right?

In the middle of it all however, was this one item, a cupboard that was the origin for plenty a debate. From the start it did not conceptually fit, but some on the team felt that, seeing we were moving into a smaller space, could do with the extra packing space. We did not reach a decision and left this so called elephant in the room. We had those that supported the cupboard to be moved, and those opposing the idea.

So after plenty of planning the big move day, the 1st of May 2015 finally arrived. As we did not have much to do, the family had to step in. So early the morning they were literally pulled from the bed to be on their post. The fact that I got them to do this was short of a miracle as the last time we moved offices they vowed never to help again. We had all the boxes packed and it was literally just a matter of dissembling and loading the furniture, move it and assembling it at our new offices. All but for that one cupboard…

The trailer arrived to pick up the last batch of furniture at our old office and there we were once again confronted by this one thing we could not reach a consensus on. After another debate, and being pushed by fatigue a decision was made to leave this cupboard behind and make a call later. Needless to say that the monument of indecisiveness is still at the old office.

In everything there is always a lesson to be learned, and so in this long story lies the realisation that indecisiveness can be quite costly. Sometimes you need to just make the call and live with it. So for those that have been to our offices in the past, find attached a few pictures of our new place. Pop in for some coffee. We would love to welcome you.

Your life in a bottle

Pebbles in a bottleOk so all of us have heard the illustration of the professor that took a bottle and filled it with rocks. His question to the class was if the bottle was full to which they replied positively. So the next thing that went into the bottle was the smaller pebbles and again the question. Then the sand and later the water. Well the story would have had a very different turn if the professor started by filling the bottle with water. Nothing could have been added to it without causing an overflow. You see it was not so much about space and having the ability to always do more, than it was about the sequence of events. So often we start doing the unimportant things first as they are easy to do and procrastinate on the more difficult assignments. The reality is that there are ALWAYS unimportant things to do. If I paid myself for every time that I have picked up a document and decided to do something else, I would have been rich. Needless to say that prioritising the right things at the right time is quite important. Not only in the life of projects, but also in the world of being. When we get older we look back at our lives and wonder why certain things that currently looks so unimportant, was so overly important when we were young. But hind sight is an exact science, and so at that moment we did not know and we made the best decision with the information that we had, so our error is excusable. There is a lot of areas where we are misinformed however and where we do not get sufficient guidance. But for some it is just a matter of not listening to the wise words of the older generation. What do they know right? If your life could be represented by a bottle, what of all the things on your plate would you start to pack….and would you spare an ear to a few wise words by those that had to deal with the consequences of bad prioritisation?